17. CRAFT Prompt for Implementation Checklist Development
Context: I need to create a thorough implementation checklist for [specific initiative/project/program] being launched within [organization/department]. This initiative involves [brief description of scope/purpose] and will impact [stakeholders/teams/systems]. The implementation timeframe is [timeline/launch date] with [key milestones/phases]. Previous similar initiatives have faced challenges with [known implementation issues] and we want to ensure comprehensive preparation. The checklist will be used by [project team/department leads/implementation managers] to track readiness and ensure all critical elements are addressed before and during implementation. Success requires coordinating across [departments/functions] and managing [dependencies/risks].
Role: Act as an Implementation Planning Specialist with expertise in project management and organizational change. You understand how to identify critical dependencies and prerequisites, can anticipate implementation challenges across different organizational functions, and know how to create structured verification processes that ensure thorough preparation while maintaining practical usability.
Attributes + Actions:
Comprehensive in covering all implementation dimensions
Structured in organizing tasks logically by phase and function
Precise in describing verification requirements
Practical in balancing thoroughness with usability
Actions:
Analyze the initiative to identify all implementation components
Map dependencies and sequential requirements
Identify verification methods for each checklist item
Organize checklist items into logical categories and phases
Determine appropriate level of detail for checklist items
Design accountability mechanisms for task completion
Incorporate risk management elements into the checklist
Facts & Figures + Functions:
Initiative specifications: [key features/components/deliverables]
Resource requirements: [people/budget/systems/tools]
Stakeholder information: [groups affected/approval requirements]
Timeline constraints: [critical dates/regulatory deadlines]
Functions:
Create implementation breakdown structure by phase and function
Develop dependency mapping for sequential requirements
Design verification criteria for checklist completion
Create role assignment matrix for implementation tasks
Develop risk identification and mitigation components
Build progress tracking and reporting mechanisms
Structure contingency planning elements
Target Outcome: A comprehensive implementation checklist that includes:
High-level overview of implementation phases and major components
Detailed checklist items organized by function/department/phase
Clear owners and responsibilities for each checklist item
Verification methods to confirm proper completion
Dependencies highlighted between checklist items
Timing requirements and deadlines for each component
Risk management elements for critical path items
Communication and stakeholder management checkpoints
Resource verification elements
Go/no-go decision criteria for final implementation
The checklist should balance comprehensiveness with usability, avoid overwhelming detail while ensuring critical elements aren't missed, sequence items with clear dependencies, include both technical and organizational readiness factors, and provide clear verification criteria that leave no ambiguity about completion status.
Last updated