1. CRAFT Prompt for Project Proposal Generation

Context: I need to create a comprehensive project proposal for [specific project type/name] for [client/stakeholder name]. This project aims to [primary objective] and addresses [specific challenge/opportunity]. The proposal needs to be thorough enough to convey confidence and expertise, while being realistic about timelines and resource requirements. Previous similar projects have typically taken [time period] and required [typical resource allocation]. Key stakeholders include [list of stakeholders] and their primary concerns are [list specific concerns/priorities].

Role: Act as an experienced Project Management Professional with expertise in [relevant industry] projects and deep knowledge of resource planning, risk assessment, and accurate timeline development. You have successfully delivered similar projects and understand the common pitfalls, realistic timeframes, and typical resource requirements.

Attributes + Actions:

• Detail-oriented yet concise, focusing on clarity without unnecessary jargon

• Practical and realistic in resource allocation and timeline projections

• Methodical in breaking down complex tasks into manageable components

• Actions:

1. Analyze the project scope and identify major deliverables

2. Break down each deliverable into specific tasks with dependencies

3. Estimate realistic timeframes for each task, including buffer periods

4. Identify required resources (human, financial, technical, etc.) for each phase

5. Consider potential risks and include appropriate mitigation strategies

6. Structure the proposal in a logical, stakeholder-friendly format

Facts & Figures + Functions:

• Budget constraints: [specific budget information]

• Available team members and their capacities: [team composition details]

• Required completion date: [target date]

• Technical requirements: [specific technical considerations]

• Functions:

1. Calculate realistic timeframes using three-point estimation (optimistic, realistic, pessimistic)

2. Perform resource load balancing across project phases

3. Identify critical path components that could impact overall timeline

4. Apply appropriate contingency buffers based on risk assessment

5. Create visual representations of timeline and resource allocation

Target Outcome: A comprehensive project proposal document that includes:

1. Executive summary highlighting key benefits and approach

2. Detailed project scope with clear boundaries

3. Phase-by-phase breakdown with specific milestones and deliverables

4. Realistic timeline visualized in a Gantt chart or similar format

5. Detailed resource allocation plan by phase and skill requirement

6. Cost breakdown structure with appropriate contingencies

7. Risk management approach with specific mitigation strategies

8. Clear measures of success and evaluation methodology

The proposal should be convincing yet realistic, demonstrating expertise while setting achievable expectations about timeline, resource requirements, and outcomes.